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TO: CONGREGATIONS, PROGRAMMATIC UNITS, OR INDIVIDUAL MEMBERS OF DIOCESAN CONGREGATIONS FROM: DIANE ADAMS., SECRETARY OF CONVENTION RE: PROPOSED RESOLUTIONS FOR 2009 DIOCESAN CONVENTION
DATE: June 18, 2009 According to Diocesan Canons, RESOLUTIONS TO BE CONSIDERED BY THE 2009 DIOCESAN CONVENTION, which will meet October 9-11, 2009 in Klamath Falls, Oregon, are to be submitted to the Resolutions Committee, c/o the Diocesan Office, P.O. Box 1548, The Dalles, OR 97058, not less than 60 days prior to the first day of the Convention. They may also be submitted electronically as an attachment to an email sent to diocese@episdioeo.org. This year August 10, 2009, will be the final day for receipt of resolutions by the Resolutions Committee. Faxes to Diocesan Office at (541) 296-0939 are acceptable if received before midnight of the final day. The Resolutions Committee may report to the floor of the Convention any resolution submitted, with the Committee's recommendation for action. The Resolutions Committee may also decline to report any resolution to the floor of the Convention, upon condition that the resolution be returned to its maker and that the Committee report to the Convention the action taken and the reason. If not filed by August 10, 2009, resolutions or substitute resolutions may be considered at the Convention, but only provided that 2/3 of the voting members present and voting agree to such consideration. What is a Resolution? A resolution is a written motion that when passed by Convention is the basis of policy or action in the Diocese of Eastern Oregon. Because of the motion’s complexity or need for explanation or background, it is written in a particular format. Who can write a resolution to come before Convention? Any member or body of the Diocese may author a resolution concerning the mission, ministry, or policies of the Diocese. To become part of Convention business, the resolution must be endorsed or sponsored by a delegate to Convention, a Convocation, a Parish vestry, or a commission or committee of the diocese, and must be submitted as outlined in the Notice of Time for Filing Resolutions. Resolutions submitted by August 10, 2009 will be published in the Pre-Convention Journal. Late resolutions may be brought to Diocesan Convention with enough copies for distribution to delegates (approximately 120 copies), and submitted to the Secretary of Convention. How do I write a Resolution? Start with the motion, then an explanation, which might include background information, or rationale for the motion. Include the implications or any financial impact. Each portion of the resolution is written as a separate paragraph. The motion begins with the word Resolved. Headings of Explanation/Rationale and Implications/Financial Impact appropriately precede those paragraphs. If you have questions about writing resolutions, contact Diane Adams, Secretary of Convention at the Diocesan Office by calling 541-298-4477 or emailing dadams@episdioeo.org.
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EOEF Annual Meeting | |
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